YOU ARE INVITED

to the DESTINATION wedding of

Stephanie & Aaron

March 18-25th, 2025

Melia Internacional Varadero in Cuba

YOU ARE INVITED

to the DESTINATION  wedding of

Stephanie & Aaron

March 18-25th, 2025

Melia Internacional Varadero in Cuba

Dear Friends and Family,

We are thrilled to invite you to join us for a truly unforgettable celebration at our destination wedding!

Nestled in Varadero, Cuba, our wedding will be an extraordinary experience, surrounded by the beauty of the Cuban landscapes.

On our website, you will find all the details you may need to make your experience as seamless and enjoyable as possible. From accommodation options to transportation details, we’ve thoughtfully curated everything to ensure your stay is as comfortable as possible. Explore the various activities and attractions that Cuba has to offer and start planning your adventure alongside our wedding festivities.

As we embark on this incredible journey together, we cannot wait to create cherished memories with all of you. Whether it’s dancing under the stars, sharing heartfelt conversations over rum and cigars, or simply hanging out on the beach we know that this destination wedding will be a celebration to remember for a lifetime.Thank you for being a part of our love story and for joining us on this monumental event. Let’s make every moment count!

With love and excitement,
Aaron Kumar & Stephanie Tatoy

Our Story

You know the saying, “Don’t dip your pen in the company ink, or keep your work life and love life separate, and (of course) don’t mix business with pleasure.” Well… 9 years ago, this wasn’t the case for Aaron & Stephanie.

Meeting each other for the first time 9 years ago, over a shared staff meal is where their love story begins.

Aaron was looking at entering the hospitality space and landed a gig as a busser at Coast Restaurant and who else, but Stephanie had to train him on his first day.

Aaron: “I wouldn’t say it was love at first sight, but I knew I was going to ask her out on a date after the first training day. I tried my best to shine and impress her. It was during our staff meal, where I was about to ask her out but only to find out that she was already in a long-term relationship.”

Stephanie: “When we first met, he was just another guy that I was going to have to work with. After our training shift, we got to have a staff meal and I told him to get the miso glazed sable fish since it was my favourite. I recall that I wasn’t the most present during that meal because I was on my phone making plans, with my partner at the time, for later that evening. In true Aaron fashion, he called me out on it.”

Aaron left things there, as he didn’t want to interfere with someone’s relationship. Throughout the months, they drew closer as colleagues as they both shared a mutual respect for each other’s work ethic. It was after Stephanie’s trip from Las Vegas that summer, where she came back to find that Aaron was promoted to a manager, when things began to shift.

His new manager position meant that Aaron and Stephanie would communicate and work together more often. There were rumblings that Stephanie’s relationship wasn’t in good-standing, and this ignited Aaron’s want to pursue Stephanie.
Aaron: “I felt, someone like her deserved a man that would treat her the way she should be treated. And I wanted her to see what she deserved”.

Aaron at this time began a “full-court press” for a lack of better words. From bubble tea, blizzards, milkshakes, apple slices and drawers full of snacks for her and her entire team. Aaron found different ways of spending time with her that would involve food. Their connection began to spark with late night snacks at the nearby 24-Hour Denny’s after they would close the restaurant together.

After some time, they eventually went on their first date and visited the MASHUP Exhibit at the Vancouver Art Gallery, Aaron knew there was something special and a week later asked her to be his girlfriend.

Stephanie: “After we hung out, he dropped me off at work, but as soon as I walked into the restaurant my manager gave me the option to have the night off. I immediately called Aaron Kumar and asked him to come back to pick me up so that we can continue to hang out. In that moment, that’s when I realized there was something special about him.”

This marked the beginning of their journey together, from bungee jumping and attending live concerts of their favorite musicians, to experiencing their first sporting events, and traveling to the countries on their bucket lists.

After being together for 6 years, Aaron decided to change the dynamic of their relationship, with the addition of Ghost. He surprised Stephanie by letting her know days before that he will be coming back from Kelowna so they can look at dogs. With their household becoming more complete, this was the final step before they began their new chapter as Husband, Wife & Ghost.

Melia Internacional Varadero

Located on one of the most beautiful stretches of white-sand beach in Varadero, Melia Internacional is the perfect choice for a relaxing vacation in the tropics. Spend your days soaking up the sun by the YHI Spa’s rooftop pool, trying out non-motorized water sports on the beach or relaxing by one of the sprawling pools. You’ll enjoy a wide selection of à la carte restaurants, along with all-day buffets, including a special kids’ buffet. Mini-vacationers will have a blast at the Cubamigos kids club with a mini water park and playground. After a day of tropical fun and relaxation, retire to spacious rooms boasting beautiful modern décor with scenic balconies. Upgrade to The Level room categories for even more lavish amenities, including poolside and beachside concierge service and exclusive access to the VIP lounge.
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Events Itinerary

March 21st:

3pm: Ceremony

4pm: Cocktail

6pm: Reception

*More details to come closer to the date*

Registry

We are absolutely thrilled to share this exciting journey with you as we prepare to say ‘I do’ in Varadero, Cuba. Your love and support mean the world to us, and we can’t wait to celebrate this special day in such a beautiful setting.

In lieu of traditional gifts, your presence is truly the greatest gift we could ever receive. However, for those that are persistent in contributing to our new chapter together a monetary gift is best! Please don’t bring a cash gift to Cuba, please either give it to us in Canada or send an email money transfer to: aaron@blackstarcg.com

Please know that your love and well wishes are what matter most to us. We are incredibly grateful for your kindness and generosity as we embark on this adventure together.

Booking Information

Preety Jaswal at Preety Weddings & Travel is our Travel Agent & Wedding Planner for our wedding. Preety has secured the lowest group pricing available to Melia Internacional Varadero from March 18 to 25th, 2025. 

We have secured Sunwing Vacations package to Melia Internacional Varadero, this package includes roundtrip flights from Vancouver (YVR) + 7-night all-inclusive accommodations + shared transfers in Varadero, Cuba.  The price is the total price due and it includes all taxes and gratuities with Sunwing Vacations.

All the room categories listed below are limited in quantity so will be booked on a first come first serve basis.  If you do not book right away you may be only left with a room at a higher cost, so please secure your preferred choice with Preety at your earliest convenience.

If you are looking for a different room category, or you are flying outside of YVR, please contract Preety directly for a quote.

The resort is all inclusive of meals, snacks and beverages including room service, and Wi-Fi.

The Level is an exclusive category with extra amenities but only available if you book any of The Level rooms.  Enjoy a luxury vacation at The Level. Delicious cuisine in our restaurants and bars, preferential services, personalized attention and exclusive details that make all the difference.  The Level adults only section is only available to those who book The Level Ocean View Junior Suite Adults Only.  We have a very limited amount in our block so it will be booked on a first come first serve basis.  For more info on The Level, please see the details under Rooms below.

The Level Ocean View Junior Suite Adults Only category is sold out in our group block.  If you wish to book this category now, it is on request only.  This means if it is available then your deposit is due now (instead of June 10th) in order to add this category to the group.  

Note, Medical Travel Insurance is mandatory to enter Cuba.  It is recommended to protect all of your travel including cancellation, trip interruption, and baggage, but note some policies must be purchased at the same time as your deposit, so please see the information under Trip Protection below.

SUNWING VACATIONS PACKAGE
(flight, hotel + transfers)
DOUBLE OCCUPANCY (2 adults per room) TRIPLE OCCUPANCY (3 adults per room) SINGLE OCCUPANCY (1 adult per room) CHILDREN ages 2-12 years old
CLASSIC ROOM
$2,430 per adult total
$2,390 per adult total
$2,810 per adult total
$2,160 per child total
CLASSIC ROOM OCEANVIEW
$2,530 per adult total
$2,520 per adult total
$2,920 per adult total
$2,220 per child total
THE LEVEL OCEAN VIEW ROOM
$2,660 per adult total
$2,610 per adult total
$3,090 per adult total
$2,320 per child total
THE LEVEL OCEAN VIEW JUNIOR SUITE ADULTS ONLY (on request only)
$2,790 per adult total
$2,730 per adult total
$3,250 per adult total
N/A

Details

  • Children ages 0-1 years old are free (and the child will sit on lap of parent on the flight each way).
  • Children rates only apply when booked with 2 paying adults in the same room.
  • Maximum 2 adults + 2 children in each room, or 3 adults total in rooms with 2 double beds.
  • Triple Occupancy is limited to the number of rooms with 2 beds the resort has available.
  • If there is only 1 adult in the room even with 1 child, the adult will be charged the single occupancy rate.  There must be 2 adults per night per room in order for the double occupancy rate to apply.
  • The group is booked with Sunwing Vacations, a Canadian Tour Operator.
  • All pricing is quoted in Canadian Dollars (CAD).
  • All the options listed above are very limited so will be booked on a first come first serve basis. If you do not book right away you may be only left with a room at a higher cost, so please secure your preferred choice with Preety at your earliest convenience.

Group Booking Terms & Conditions

Please submit your Booking Form to Preety available below, as Melia Internacional Varadero is selling out quickly and travel is in high demand.  Please secure your spot with Preety as soon as possible.  All guests please read each of the policies and terms listed below to be fully aware of your reservation to stay at Melia Internacional Varadero.

Melia Resorts have a strict policy for all guests wishing to attend Stephanie & Aaron’s Wedding must book with Preety Weddings & Travel only, and not through any other method.  Anyone who books outside the group will be subject to an additional fees to attend their wedding events.  If you find another price online please ask Preety to price match.   

*PLEASE NOTE* at this time Day Passes are limited due to the occupancy restrictions from the pandemic.  The cost of the Day Pass is expensive and only available for 1-day, so your best option is to book your stay under the group block to stay for all the wedding events & activities.  With the Wedding Day Pass you can only enter 30 mins prior to the ceremony and must leave right after the ceremony.  The Wedding Day Pass can only be confirmed the week of the wedding and not any sooner.  Availability of the Wedding Day Pass is not guaranteed and based on the hotel’s occupancy, so if Melia Internacional Varadero is sold out the week of Stephanie & Aaron’s wedding. the Wedding Pass will not be available for purchase.  

It is in your best interest to book your stay under the group block to guarantee you can attend Stephanie & Aaron’s wedding events.  You must be booked within the group to avoid any unnecessary complications and additional fees.  By booking under the group block you are securing your stay with the wedding group and have priority in case the resort has to lower its occupancy levels.  If you book outside the group you will not be considered part of the wedding and risk your reservation being cancelled, moved, or rescheduled altogether.   Special amenities are being secured under this group block.  

A non-refundable $250 CAD per person deposit is due MONDAY JUNE 10th, 2024, to secure your reservation.  Please note the hotel is already in high demand for the week of Stephanie & Aaron’s wedding, so the rooms we have on hold are limited and only available until June 10th, for you to secure with a deposit of $250 CAD per person.  Prices listed above are only available until June 10th, 2024, any inquiries made after then pricing is subject to change and based on availability.  All payments will be processed by Sunwing Vacations.

Your remaining balance is due FRIDAY DECEMBER 6th, 2024.  Please confirm your final payment details to Preety PRIOR to December 6th, 2024.  The booking is non-refundable and non-transferable.  No exceptions or changes can be made on any of the payment deadlines.  Any delays or changes will result in extra fees.  All payments will be processed by Sunwing Vacations.

Flights are included in the Sunwing Vacation 7-night package from Vancouver (YVR) to Varadero (VRA).  This is the current flight times as of now, but note subject to change anytime up until departure:

March 18th:        Depart YVR at 09:00, arrive in Varadero at 17:55

March 25th:       Depart Varadero at 19:25, arrive in YVR at 23:20

Shared transportation is included in your Sunwing Vacations 7-night package.  You may have a few stops before you reach your resort along the way.  

All rooms come with either 1 king or 2 double beds.  The views are dependent on which category you select.  Please indicate your choice on your booking found below.  All the room categories listed above are limited in quantity so will be booked on a first come first serve basis.  All room reservations are all-inclusive as Melia Internacional Varadero is an all-inclusive resort.  The resort check in time is after 3pm and check out is 12pm daily.  Please note all requests will be submitted to the resort, but are not guaranteed and based on availability and can only be confirmed at the time of your check-in.  Maximum occupancy is 3 adults per room, and must be in rooms with 2 beds.

The Level by Melia Resorts:  Allow yourself to be pampered by the most distinguished service. Rooms with stunning views and modern interior design, accompanied by exquisite personalized services.  The Level provides two separate areas, one for families, and the other with greater privacy for guests staying in The Level Adults Only rooms (18+ years).  In addition to extra services in restaurants and bars, you also have access to The Level Lounge in both the family area and adults-only area: a perfect space to wallow in relaxation.   The Level concierge service guarantees personalized attention throughout your stay.  Among other benefits, they include 1 hydrothermal circuit in their Yhi Spa, discounts on massages, a beach and pool concierge, welcome attentions, personalized check in-check out.  Also discover a higher degree of personalization in your room.  Free ironing of 2 garments, turndown service every evening, bag for beach towels, bathtub prepared with bath salts and a personalized premium bar in superior rooms, among many other benefits.  Again, The Level amenities are only available when you book The Level category.  

All guests traveling are responsible to have the correct documents to enter Cuba.  All guests must have a valid passport to enter Cuba and return back to Canada.  Please ensure your passport expires 6 months after your departure date or you may be denied entry.

NOTE: If you have any issues (i.e. legal convictions, arrests, warrants, child support issues, or other extenuating circumstances) that would prevent you from traveling outside of Canada, it is YOUR responsibility to verify your ability to obtain a Canadian passport, and if you will receive admission into Cuba and back.  Preety Weddings & Travel will not be responsible for any denied boarding or entry/re-entry into any country due to legal matters.  Travel insurance often does NOT cover denied boarding or entry due to legal issues and no refunds will ever be provided.  Please consult your lawyer before traveling.

Medical insurance is mandatory to enter Cuba. And trip cancellation insurance is strongly advised for all travellers.  If you need medical attention while in destination, or if you have to cancel your trip, please ensure you have travel insurance, as all payments are 100% non-refundable and non-transferable.   Because of the discounted group rate we secured, like any sale item it comes with specific terms & conditions with the set payment deadlines noted above and the rate being 100% non-refundable, therefore please protect your travels for any unforeseen circumstances.  Take advantage of single and multi-trip travel insurance with Manulife Financial Travel Insurance for Canadians.  Manulife Financial Travel Insurance plans are designed to help protect you against the cost of unexpected emergencies that may occur before or during your trip.

For more information about Manulife Financial Travel insurance click here.

All travellers must complete an online form before their arrival. Paper forms are no longer available. After travellers complete the form, they will be given a QR code that can be scanned on arrival. For more details and to access the form, please go to www.dviajeros.mitrans.gob.cu/inici (https://www.dviajeros.mitrans.gob.cu/inicio ) Effective January 23, 2023, it is mandatory for all passengers travelling to Cuba to complete the government mandated D’VIAJEROS digital form prior to arriving at the airport. Passengers are instructed to ll out the digital form within 48 hours of departure from Canada, for which they will then be provided a QR code they will need to show during check-in or at boarding for proof of completion and faster processing upon entry into Cuba. 

Contact

604-229-9132 or 1-866-642-6629
preety@preetyweddings.com
Office Hours: Monday to Friday 10am-5pm PST

Please get in touch with Preety Jaswal with any questions you have about the wedding or travel. Preety Weddings & Travel is the only travel agency who can confirm your travel arrangements to attend this wedding. Preety is available via email and phone call during her office hours. There are no additional costs to you for Preety’s travel services.

Client Booking Form

  • Please fill out 1 form per room, enter room details, listing all guests within the room, (including infants under 24 months).
  • No symbols are required when entering the form including – / . ( ) : , etc.
  • If you are splitting the cost of one room please complete 1 form per cardholder including the guests each cardholder is paying for.  Under Special Requests please note the guest you will be rooming with.
  • You will be given an invoice upon confirmation that your deposit has been processed by the tour operator.

Credit Card Details
By providing credit card details, you are authorizing deposits and final payments to be applied on due dates.  Please note all deposits and final payments are non-refundable and non-transferable.

Terms & Conditions
The travel agency, Preety Weddings & Travel, confirms arrangements with the noted supplier/tour operator for services such as airlines, hotels that may be included in your travel package above.  We act on behalf of the agency to book services rendered from the above tour operator and as such, have no control over the personnel, equipment, operations, goods or services provided by the tour operator.  The agency is a licensed business with Consumer Protection BC ensuring you are covered by any supplier bankruptcy.  We work only with reputable travel providers but cannot claim nor assume responsibility or liability for any future changes, cancellations, force majeure in travel services provided above.  Preety Weddings & Travel is paid based on commissions and fees, therefore not liable for anything more than the commissions and fees paid for your reservation.  Preety Weddings & Travel has a fiduciary role to suppliers/tour operators as a travel agent.  Preety Weddings & Travel is not liable for anything that the supplier/tour operator fails to do that causes damages, injury or loss including but not limited to accidents, unsafe, conditions, policies, bankrupt and defaults.  Preety Weddings & Travel do not accept responsibility for lost wages, missed holiday time or any other additional expenses incurred as a result of changes in flight times.  If the client before, during, or after travel falls ill, has any kind of injury, or subject any kind of loss or damage, Preety Weddings & Travel assumes no responsibility for any claim, loss, damage, cost or expense.  It is the traveller’s responsibility to do their own research and to be aware of any and all advisories to the country you are traveling to and from.  It is also the travellers responsibility to have of all documentation, up-to-date passports, visas, vaccines required to the country you are traveling to and from.  If you have a criminal record, please seek legal advice regarding international travel, Preety Weddings & Travel are unable to provide specific guidance regarding entry requirements into various countries for those with criminal records Preety Weddings & Travel strongly encourages you to purchase travel insurance to provide you with coverage for unexpected developments of this nature.  Nothing that Preety Weddings & Travel, including but not limited to our sub-agents, employees, or independent contractors) say to a client undercuts or undermines the terms and conditions.  

Unlimited medical coverage, trip cancellation & interruption Insurance is strongly advised as all payments are 100% non-refundable

You will receive a confirmation email within 24-48 business hours of receiving your submission.

If you have any questions please contact Preety at:

1-888-604-6229
preety@preetyweddings.com